Associations engage in a variety of projects and initiatives that need to be managed simultaneously to achieve the benefits they are trying to offer the company.
These projects involve a lot of moving parts and a lot of people and teams to make them happen.
Managing all of these aspects can be quite challenging and can waste time and resources that could otherwise have been better utilized.
This is where nonprofit project management tools come into play. But with so many choices the choices can be quite confusing and daunting.
That’s why we’ve listed our top picks for the best nonprofit project management tools available for you to choose from, as well as what they can offer to your organization.
So let’s go straight to it. But first, why should you even consider a nonprofit project management tool?
Why do you need non-profit project management tools?
A non-profit organization often deals with a variety of different but important projects that several teams go through before they can come to a conclusion. Therefore, a centralized platform is needed to keep these projects and teams organized and on the same page.
Nonprofit project management tools can help teams involved in projects streamline their processes and stay in business.
There are a number of things to gain from project management tools for non-profits. Here are some of the reasons why you need non-profit project management tools for your organization.
Project management tools offer an overview and allow you to stay up to date
Non-profit organizations have many different moving parts and those in management positions need a means by which they can see and follow the many and varied initiatives that are being carried out.
With project management tools you can achieve transparency of all running projects and those that are all considered within one central platform. Such tools offer things like Kanban boards. Summary views, and portfolio views to get a holistic picture of what works for the organization.
Project management tools offer easy communication to organizations that operate remotely
For organizations that operate remotely, one of the biggest challenges is the lack of effective communication which in turn leads to a lot of problems and issues.
Project management tools provide a platform where team members regardless of their geographical location can easily communicate and collaborate on projects and tasks.
Using a project management tool for communication allows you to contain all correspondence where it is easily accessible to all involved, and you avoid the risk of ignoring important information that is possible when you communicate via emails.
Project management tools help future projects by looking at previous projects
In dealing with multiple initiatives, it can be helpful for nonprofits to look back on previous projects and see what has worked and what can be improved. It also allows them to get reference for making budgets and schedules.
Project management tools offer a way to view previous projects and track their progress as well as get a quick overview of different projects at once.
Project management tools Document management help
Project management tools are a central platform for organizing all the elements related to the project. It involves all relevant documents and files.
Project management tools allow you to manage, share and collaborate on files and store them within the app.
The best non-profit project management tools for 2021
Here are our top picks for the best nonprofit project management tools available for you to choose from.
Our first choice is nTask. nTask is a project and task management tool that provides all the features you need to easily manage and streamline your projects and all the initiatives that you and your team work on in your non-profit organization.
The tool allows you to separate so-called “workspaces” as well as projects to allow you and your team to separate different initiatives and ensure that there is no confusion between the projects they are working on.
The tool also has various pricing options including a basic plan that is completely free of cost. Because non-profit organizations are non-profit organizations and therefore saving money that goes out to beneficial projects is another benefit of this project management tool.
main features:
- Gantt charts
- Cannabis boards
- Task management tools
- Communication and collaboration features
- Access controls and user management
- Timesheet modules
- Issue monitoring and risk management
- Meeting management features
- Budget tracking
- File storage and sharing capabilities
Pricing:
nTask offers four different pricing plans.
- The basic plan is free of charge
- Unlimited tasks
- Unlimited workspaces
- 100 MB storage
- Monitoring issues
- Time sheets
- Meetings
- Limit of 5 team members
- The premium program costs $ 3 per month per user
- Everything is provided in the basic plan, plus
- Projects and Ghent charts
- Cannabis boards
- 5GB storage
- Bulk operations
- Custom filters
- The business plan costs $ 8 per month, per user
- Everything provided in the premium program, plus
- Custom roles and permissions
- 10 GB of storage
- Risk Management
- Finally, the organization plan is customizable
- Everything in business, plus
- Dedicated cloud
- Custom login
- Dedicated Accountant
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The best project management tool for NGOs, nTask
Manage tasks, issues, projects, teams and documents, all in one place. Sign up today!
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2. Trello
Next on our list of recommendations for managing nonprofits is Trello. Trello is primarily a task management rather than a project management tool and was created by the Australian company Atlassian based on the Kanban framework.
With Trello, you and your team can organize everything that needs to be done according to the basic to-do list format. Therefore, the tool is simple and easy to use and will be easy to integrate into your organization.
The tool optimizes the workflow of your organization by clearly describing what is in the jobs, what has been completed and what has yet to begin. You get constant updates on the progress of tasks and projects with a clear overview at a glance.
main features:
- Data filtering
- Progress meter and checklists
- Categories, labels and tags for proper organization
- Manage files and attachments
- SSL data encryption
- Dashboards for activity
- Collaboration tools
Pricing:
- Trello offers four pricing plans.
- The first is the free program. You can then choose to upgrade to the standard or premium plan that costs $ 5 per user, per month, and $ 10 per user, per month, respectively.
- Finally, you have the Enterprise program designed for organizations that want to connect with teams with more control and security. Pricing for this program depends on the number of users you have.
Discover more Trello alternatives:
The 22 best alternatives to Tranlo for Kanban project management
Beesbusy
Beesbusy Is a work planning and management tool that provides you with the tools you need to organize, plan and collaborate with team members to deliver successful projects and perform tasks easily.
The tool is simple to use with a user-friendly interface and allows your team to start using the app instantly without wasting valuable time on joining and other procedural steps.
The Beesbusy platform comes with a variety of features to help you manage and organize your team and your projects in one software.
main features:
- Customer portal
- Monitoring progress
- Resource management
- Status Tracking
- Cannabis boards
- Collaboration tools
- Gantt charts and timeline views
Pricing:
- Beesbusy offers adjustable rates depending on how your organization functions, taking into account that not all users are active and while some are always active some employees only occasionally use such software.
- The app also offers special pricing for non-profit organizations separate from their regular pricing plans. For more information on these discounted rates, contact their sales team.
4. Freedcamp
Freedcamp is the next and is a flexible and versatile project management tool that makes it a great platform to help manage your projects for your non-profit organization.
The tool offers flexible views according to your needs. Therefore, allows you to organize your projects and tasks in a way that suits you and your team. Whether you are used to making to-do lists, writing sticky notes or using Freedcamp diaries there is something for you.
The software offers a variety of features in its free program or you can choose to upgrade your Freedcamp account to gain access to advanced features such as invoicing tools, CRM and more.
main features:
- Collaboration tools
- Gantt charts
- Cannabis boards
- Task management features
- Status Tracking
- Tracking time and expenses
- Resource management
Pricing:
- Freedcamp offers a free program with unlimited projects and tasks. You can also choose to upgrade to a Pro program, a business plan or an Enterprise plan. These plans cost $ 1.49 per user, per month, $ 7.49 per user, per month, or $ 16.99 per user, per month, respectively.
5. Hive
Hive is a campaign and project management tool. The tool is designed to make the lives of its users simple and organized.
The tool claims to be user-created for users and offers a variety of features including flexible project layouts, file sharing and group messaging.
The tool connects all aspects of your project management to provide you with the solution for managing your NGO initiatives easily.
main features:
- content management
- Collaboration and communication tools
- Budget management features
- Flexible project views
- Portfolio and summary views
Pricing:
- Hive is offering a 10% discount to charities which is why it has had to be included in our list of non-profit project management tools.
- Hive offers three pricing plans. The first is Hive Solo which is a program for private use at no cost. The second pricing plan is Hive Team which costs $ 12 per user, per month. Finally, you have Hive Enterprise which is a custom program for larger companies and organizations.
Summary
Project management is crucial work for non-profit organizations (NGOs). They require powerful project management tools to manage the day-to-day tasks of their team, manage and collaborate with stakeholders, manage donors and other project combinations. Feel free to share your feedback on the above Prime Minister’s tools for NGOs.
Additional readings: