GanttPRO has expanded its sharing capabilities to include board view through private links. The update gives project managers a new way to present work in a format that non-PM audiences find more intuitive, without requiring recipients to understand Gantt chart conventions. This is a meaningful addition for teams that regularly work with external stakeholders, clients, or cross-functional partners who need visibility into project progress.
Quick take
- Shared private links now available for board view alongside existing Gantt chart sharing
- Links can be created with or without custom settings
- Options include description labels, task filtering, password protection, and snapshot mode
- Available to account holders, account managers, and Enterprise plan users with permissions
- Direct link to the sharing menu now appears in the upper left corner
Why sharing tools matter in modern project management
When you work in an agile environment, you quickly learn that visibility does not automatically equal understanding. Your sprint board makes perfect sense to your team, but show it to a marketing manager or an external client and you will spend the first ten minutes of every meeting explaining what they are looking at.
This is not a failure on their part. Different roles think in different structures. Developers often prefer timeline views with dependencies. Business stakeholders tend to think in stages, statuses, and deliverables. The board view maps directly to that mental model, showing work as cards moving through columns like "To Do," "In Progress," and "Done."
GanttPRO has offered Gantt chart sharing for a while, which works well when you need to show the big picture, critical paths, and milestones. But when your audience thinks in workflows, the board view is often the better choice. Until this release, though, you could not share it externally without inviting recipients into your workspace.
What you can do with shared board links
The board view sharing works similarly to the existing Gantt chart sharing. You can generate a link with no settings applied—the recipient sees the current project state as it exists right now—or customize the link for more specific control.
Four settings are available. First, a description label for easy link identification. If you leave this blank, the system defaults to the creation date. Second, task filtering, which lets you show only selected tasks or segments instead of the entire board. Third, password protection for sensitive projects where you want to restrict access. Fourth, a snapshot toggle. When snapshot mode is off (the default), third parties always see the live project state, updating automatically as changes are made. When snapshot mode is enabled, recipients see a static image captured at the moment the link was created.
All generated links remain manageable after creation. You can copy them, toggle their active or inactive status, delete them, or update passwords at any time. This gives you ongoing control without needing to regenerate links from scratch.
Our analysis
This update fills a practical gap that many project managers have encountered. The ability to present board view data externally has been missing, and forcing non-PM stakeholders to interpret a Gantt chart wastes meeting time and creates confusion.
The snapshot mode deserves particular attention. For client-facing updates, freezing the view at a specific moment prevents confusion when work is in flux between meetings. Imagine sending a status link on Monday and having the client open it on Wednesday after several tasks have moved. Without snapshot mode, they see a different picture than what you intended. Snapshot mode solves that.
Password protection and task filtering together cover most sensitivity scenarios. You can share progress with one client while hiding unrelated tasks for another, all without granting platform access.
The new direct link to the sharing menu in the upper left corner is a minor but welcome improvement. When you need to share something quickly, hunting through menus creates friction.
A practical scenario
Say you are a product owner working with an external design agency on a new feature. Your sprint uses GanttPRO internally for timeline tracking, but the agency lead has no interest in dependencies and milestones. They want to know what is being worked on right now and what comes next.
Before this update, you had two options: invite them to your workspace (overkill and a security consideration) or screenshot your board and paste it into an email (static, quickly outdated). Now you create a shared private link, enable snapshot mode, and filter to show only the tasks tagged with the agency's work packages. You send the link. The agency lead opens it, sees exactly what they need, and understands it without any explanation from you.
You update the link before each weekly sync. Takes about two minutes. The agency never needs a GanttPRO account.
Bottom line
GanttPRO's board view sharing addresses a genuine pain point for teams working with non-project-management audiences. The feature set covers most external communication scenarios, and the combination of snapshot mode, filtering, and password protection gives you the control you need without over-sharing.
Key takeaways
- Use board view links for stakeholders who think in workflows rather than timelines
- Enable snapshot mode before client meetings to freeze the view you intend to share
- Filter to relevant segments only to avoid overwhelming recipients with unrelated tasks
- Password protection is available for sensitive projects without requiring full platform access
Frequently asked questions
Who can create shared board links in GanttPRO?
Account holders, account managers, and Enterprise plan users with appropriate permissions can create and manage shared links for board view.
Can recipients edit the shared board view?
No. Shared private links provide view-only access. Recipients cannot modify tasks, move cards, or change any project data.
What happens when snapshot mode is disabled?
Recipients see the live project state, which updates automatically as changes are made to the board in real time.
Can I share only specific tasks instead of the entire board?
Yes. The filter setting lets you show only selected tasks or segments, giving you fine control over what external parties can see.
Can I revoke access to a shared link after creating it?
Yes. You can toggle the link status to inactive or delete it entirely at any time from the link management menu.